THEME CAMP PLACEMENT AND REGISTRATION ANNOUNCEMENT AND GUIDE - ALCHEMY 2015
CLICK HERE TO FILL OUT THE EVENT REGISTRATION FORM
Welcome to Alchemy Placement 2015! This year we will be carrying on the fine placement program at Alchemy to help you build the best city possible! Once again, unless you are a sound camp as discussed below, you have the option of pre-registering, or showing up and finding a first-come first serve location. Pre-registered Theme Camps will also have the option of obtaining a limited number of early entry passes to allow them to begin setup on Wednesday, September 30, 2015 - this option is again only available to theme camps (or artists as determined by the Art team) that register for pre-placement. We will also once again allow you to register as part of a village. Theme camps that wish to band together as a Village should still individually register, but note that they are part of a village on their application - a Village Organizer (VO) should also ideally submit a Placement registration form for the village and list all camps to be included in the village (there will be either a designated space on the form, or it can be mentioned in the comments section).
Note, however, that we will NOT be accepting pre-registration for “Hamlets” as in years past. This doesn’t mean you can’t register a very small theme camp - but it does mean that placement this year is putting an emphasis on the Participation principle - Your Theme Camp’s participation contribution doesn’t have to be grandiose, massive, or earth shattering, but it should be meaningful to you, and something you will be proud, happy, and eager to share and show with your fellow burners. In other words, we’re really just calling “Hamlets” Theme Camps and asking that a Theme Camp be more than just a place to dump your stuff during the event - Participate! That said, there is no magic “litmus test” for whether your camp is doing enough - your own conscience must be your guide - your self expression needs no validation or approval from us.
As in recent past years, some neighborhoods are set up with different characteristics (such as amplified sound at certain times, no amplified sound, etc.).
Any artists - Please fill out this form regardless if you are a funded or non-funded artist. Art Team will take into consideration any placement requests made by Funded Artists. Non-Funded Artists are encouraged to fill out the form so your art may appear on the maps both online and at the burn. Want to hear more about the advantages of registering your art and how the process works? Go here for details!
Below you will find the information, details, guidelines, key dates, and a little advice for all you aspiring theme camp organizers and community builders. If you have questions, please ask them as soon as possible.
The most important thing to take away from this is that there are key dates and deadlines by which camps must be registered, if at all. For camps that are required to register (see below) this is very important. If your camp fits into a category that is required to pre-register, and you do not, you may find that you are unable to fully set up your camp and contribute to the community in the way in which you envision. We don’t want that, so pay attention! These deadlines are before Burning Man, so don’t let yourself forget or get distracted.
- July 3, 2015: Placement registration opens.
- August 14, 2015: Theme Camp Placement registration deadline.
- September 4, 2015: Art Placement registration deadline.
- September 18, 2015: Final date to submit requests for Early Entry Passes.
- September 30, 2015: Early entry for approved set-up individuals for registered theme camps and art projects only, starting at TBD.
- October 2, 2015: At 10:00 a.m., reserved spaces are released, and all space becomes “free-for-all,” including any pre-registered space where theme camp set-up has not commenced.
THEME CAMP AND OTHER REGISTRATION: WHO NEEDS TO REGISTER
Certain types of theme camps will be required to pre-register. Other types of theme camps may, at their option, pre-register. We highly advise you to pre-register your camp, no matter how small it is.
The following types of theme camps must pre-register:
A. Sound Camps: Your camp is a Sound Camp for purposes of placement if any of the following apply:
(1) You have and will be using sound equipment with 300W or more of amplifier input power available;
(2) You have and will be using any stand-alone subwoofer; or
(3) You will be producing any kind of sound (amplified, acoustic, art installation, etc.) that will be in excess of 90db at a distance of 20 feet from your camp.
B. Any camp that will require more than 1200 square foot of space; and
C. Any camp that has specific location or geographic requirements which absolutely cannot function without access to those site features.
If your theme camp meets any of the above-criteria, you must pre-register your theme camp. If you fail to pre-register by the deadline listed above, your camp may not be able to function how you would like it, and we all want your camps to ROCK its radical self-expression as much as possible.
Please know that we are going to do our best to accommodate all of your space and location requests. However, the reality is that there are only so many sites and places. Therefore, we can’t guarantee any specific location or amount of space. Consequently, please make sure to have alternative locations and plans in mind when registering your Theme Camp. Additionally, sound camps should be aware that some locations where we may be able to permit 24 hour amplified sound will only work (in other words, avoid disturbing the neighbors) if your sound equipment is pointed in particular directions.
NOTE ABOUT CAMPS WITH RVS AND CAMPERS
DMV will be handling questions regarding this (DMV@Alchemyburn.com). However, the following information may be of interest to Theme Camps that are registering:
All RVs & Campers (not with a theme camp) that don't want to decorate their RVs or Campers should expect to be placed in Ragnarok. If Ragnarok fills up, the overflow will most likely be placed adjacent to Ragnarok along the tree line. These vehicles do NOT have to register with DMV. NOTE: This is ONLY for RVs and like vehicles. This does NOT include golf carts, motorcycles, or any smaller mode of transportation.
All other RVs & campers (including enclosed trailers utilized for housing sound equip, generator, etc.) have to be decorated (mutated) so they don't look like a vehicle. DMV will determine if the level of mutation is sufficient. These vehicles MUST complete both steps of registration; Pre-registration and an Onsite inspection. NOTE: All vehicles pulling the trailers are required to park in the parking lot. The deadline to register your Art Car or Mutant Vehicle is August 30th. You can read more about it here.
THEME CAMP REGISTRATION PROCESS
The theme camp registration process will take place through the Alchemy website. Once the link is available on the site (if it is not already – it will be clearly marked) – theme camp organizers will need to go to the site and fill out the entire form and click “submit” at the bottom when completed. That’s it! You’ll be registered, and we can begin the process of planning our wonderful city for you all to come home to!
Also, if you have specific questions or concerns beyond the form, you may contact the camp placement co-leads at firstname.lastname@example.org.
Hey! We need all the volunteers we can get. Wanna help build our city and take that ultimate pride in knowing you really helped make this all happen? We have all sorts of positions open. Chances are no matter when or what you can be available for, we have a position to put you in!
Some of the work that needs to be done includes: On-site work before and during the beginning of the event, including marking camps and boundaries, erecting signage, assisting theme camps with finding their registered spot, and possibly other site preparation.
STAY TUNED FOR MORE INFORMATION
We will have additional information in the Survival Guide to help you make the most of your theme camp and placement. Also, as time goes on, we will get the information posted to you all to let you know where your camp will be, and other information. If you have any question, or especially if you want to volunteer, please let us know!
PLEASE MAKE SURE TO REGISTER BY THE DEADLINES.
Your Theme Camp Placement Team Leads,
Jacob Davis and Brian Jaynes