Meeting minutes for Alchemy LLC Board of directorsMarch 8th, 2009Meeting called to disorder at 4:12In Attendance:Board Members:Lee, Troy, Rebecca, Clove, Joshua, TunnaCommunity Members:Keith, RobertCurrent Financial Standing*Troy will have a up to date statement done later todayCurrently 3,754.81 in Coffers, less than 50$ in petty cashA majority of this needs to be spent by the end of fiscal yearTix printing 250$Generators 2500$*Troy knew of a store that should have the model wanted on sale, if so he will purchase*Tunna will see if the radios found earlier are still on-sale/ in stockTicketingLast years tix. process had issues with transfers and lost ticketsTroy plan for this year is to have physical tickets and codes both correlated with the purchaser, and a computer at the gate to maintain the database of ticket info.ID's will be checked at the gate this year, the indemnification should be on every web page dealing with ticket codes*Troy will work at the coding to have in place by April 1 for tix salesTicket Time line- the printer can be paid in advance and once the proofs are up loaded the turn around should be less than a weekHelp will be needed to help stuff ticketsTicket design Contest- thank you to those that submitted their designsKeith's was voted as the winner and will be used on this years ticket* Rebecca will draw up a artist release and limited use agreement for all artists , proof to board by Tuesday* Joshua will take a high-quality photo of the paintingFuture uses for ticket images; visual elements to be used in a redo of alchemy website, unveiling of painting at art fundraiser, submissions not used for tickets will be blown up an used at the gateTeam LeadsThe applications received and approved:Bubba John/ First AidTroy/ Event ProducerKat and Age/ Lamp LightersPauly/ ConnexusClove/ Art TeamTunna,Lee,Robert/ APWJoshua/ RangersKeith/ EffigyClove and Tunna gave a short presentation about the Regional Summit last weekend in SFAlchemy image usagepursue the avenue of Creative Commons license to protect the image from abuse*Joshua to see if Creative Commons would work as image use agreement*Clove to ask BM how they handle protection of their logoThe Alchemist* Lee will get a new version out on April 1st to correspond with start of ticket sales, sent to board for approval priorTabled itemsbylawsco-op modelart fundraiserwork weekends