FAI BOD Minutes: September 2014

MINUTES OF THE REGULAR MEETING OF THE MEMBERS OF FLASHPOINT ARTISTS INITIATIVE, INC.The regular meeting of the Directors of FLASHPOINT ARTISTS INITIATIVE, INC. was held at 3:15 p.m. on September 14th, 2014, as a scheduled remote meeting by general consent of the board instead of the registered office of the corporation, pursuant to the bylaws of the corporation and by notice given to the community through all normal channels.The following Directors were present: David, Dusty, Nugget, Sunshine, JessicaThe following acted as secretary for the meeting: DavidThe reading of the minutes of the last meeting was waived as they had been presented for review online.  The minutes were approved as presented by consensus after a motion from the chair, seconded by Nugget.In notice to the community, the Board submits this record of Business taken in session by the Board since the previous meeting:1) Approved Alchemy Budget - by consensusThe following old business was discussed:

  1. Regional Status - may be close to being approved - hinging on website completion, we’re told.  If BM wants us to be sanctioned, they will need to reach out with clear requirements.
    1. Sunshine to set up conference call with BMORG/Regional Team
  2. New Venue Committee - Approval of committee pending
  3. Insurance Update - applications out, no underwriting yet; pending reviews.
  4. Technical Committee update - working on websites, re-branding, and transfer

after Alchemy

  1. PW Committee update - purchasing some replacement tools
  2. Event Committee Updates - Quartermaster doing lots of purchasing; teams

are excited, effigy is built, budget is solid, event will likely come in under budget.  Build and Teardown are tight lists to encourage ACTIVE participation - great to see so much volunteer involvement

  1. Communications & Community Outreach Committee Updates - initial meeting with

comm and outreach people was held on 9/10, solid team assembled with specialties in social media, writing, etc. Looking at projects such as web content, social media management, updating web presence, org charts, etc.  Ready to publish memberships.  Talking to Media Mecca, working on media kits, etc.

  1. Past due minutes - one more outreach effort before batch summary.

Other minutes need publishing.

  1. Board Secretary - needs to be republished as a need.
  2. Container Investigation - Dusty - publishing the story with picture of our person

of interest about lost property. APW looking for new container pending end-of-year budgets.

  1. Euphoria 2015 - Dates ( 30Apr - 03May )
  2. Alchemy 2015 - Dates ( 01Oct - 05Oct )
  3. Adding Photo release to waiver (for FAI use by FAI staff only) - transfer to Jacob
  4. Email Systems (for sending The Alchemist) - reviewing of options ongoing
  5. Document Storage Options (Online Doc Vaulting) - reviewing by Comm Committee
  6. Mermaid Float in east Atlanta Strut/burner artists feature on hold; build weekend.

The following new business was brought before the board:

  1. FAI Website - explore options for design; work with internal people.
  2. Alchemy Waiver - Jacob produced a short form!  Handed to ELT for approval.
  3. Board Retreat - Mission, Vision and Strategy - post Alchemy, Nov timeframe
  4. Bank Statement (balances as of 9/14/2015)
    1. Org - 26,291.01
    2. Event - 146,569.80
    3. APW - 1,694.21
  1. Census costs - remand project for clarification, vote to be taken later; good idea.
  2. Data Entry for Elections - list of valid voters from waivers; handed to Tech Ops

The board generated the following ACTION ITEMSNugget to reach out to Anna about CensusNugget to post approved minutesSunshine to set up meeting with BMORG/Metas/BoardSunshine to be doing Data Entry for electionsDusty to get waivers readyDavid to bug insurance companies for updatesJessica to do facebook policy, secretary callout, schedule for board retreatDusty to do press release concerning property lossDusty to get Euphoria/Alchemy dates in AlchemistSunshine to review Email Marketing SoftwareThe board confirmed the upcoming meeting:October 3rd, Friday, 6pm at Scheherazade Hookah Lounge (Alchemy)October 18th, Saturday, 1pm at David’s HouseMotion to Adjourn, 4:20pm, seconded by Nugget - passed by consensusNotice of upcoming meetings:October 3rdOctober 18thNovember 16th sunday meetingDecember 13th call for Election.Times: 1 o’clock sat. 3o’clock sun (unless rescheduled, usually later)