FAI BOD Minutes: November 2014

MINUTES OF THE REGULAR MEETINGOF THE MEMBERS OF FLASHPOINT ARTISTS INITIATIVE, INC.The regular meeting of the Directors of FLASHPOINT ARTISTS INITIATIVE, INC. was held at 1:15 p.m. on November 15th, 2014, as a scheduled meeting by general consent of the board instead of the registered office of the corporation, pursuant to the bylaws of the corporation and by notice given to the community through all normal channels.The following Directors were present: David, Dusty, Tareq, Sunshine; online: JessicaThe following Directors were excused: Jessica (attending as possible)The following Directors were absent: NuggetThe following acted as secretary for the meeting: DavidThe reading of the minutes of the last regular meeting was waived as they had been presented for review online.  The minutes were approved as presented by consensus after a motion from the chair, seconded by Sunshine.  The minutes for the Alchemy meeting will be submitted to the board for review by December.In notice to the community, the Board submits this record of Business taken in session by the Board since the previous meeting:

  1. Vote to approve MailChimp for distribution system; Approved by consensus

The following old business was discussed:

  1. Overdue Minutes
    1. Minutes to be completed as a best effort for publication by December
  2. Board Secretary Process
    1. Courtney is trying the position
  3. Regional Status - next steps
    1. Submitted letter to BMRC
  4. New Venue Committee - Status
    1. Needs an entry developed for publishing in the Alchemist
  5. Committee Updates
    1. PW Committee
      1. Represented by Dusty; team searching for new container location; producing a shopping list for new items to be purchased by Alchemy
    1. Event Committee Updates
      1. Good after-event meeting with great ideas
      2. Mentoring went well
      3. Internal documentation being used for the first time
      4. TL callouts in mid-December
      5. Restructuring Effigy Callout process (incl budgeting) as an Effigy community subcommittee
      6. Finishing up reports and budget
      7. Adding kept knowledge about construction equipment rentals
      8. Attempted chargeback going in FAI favor
    2. Communications & Community Outreach Committee Updates
      1. New website meeting was productive, proposal being generated
      2. Year-end report for FAI in the works
      3. Townhall location has been secured
    3. Tech Ops Committee Updates
      1. Server reimage has been completed
      2. Alchemist re-enable delayed but has been completed
      3. MailChimp account has been activated, proactive signup plan
      4. Voting form ready to be set up with candidate info/app content
      5. Voting pushed to 19th
  2. Container Investigation - Dusty
    1. Buried again; needs to put info in Counsel
  3. Board Retreat - Tabled for transition meeting
  4. Election Scheduling and New Events Committee
    1. Voting pushed to the 19th, per Tech Ops
  5. 501c3 Status
    1. Process will be ready to proceed in January
  6. Community Art Grant Program - tabled
  7. ELT/Board Event Debrief / Townhall Status
    1. Location selected, time picked
    2. Online potential limited, public call for volunteers
    3. Future TownHall planning to be handled by C&CO

The following new business was brought before the board:

  1. Bank Statement - As of 11/15/2014
    1. Org - 25,855.73
    2. Event - 66,673.99
    3. APW - 452.96
  2. Community Space Considerations
    1. When, where, how?
  3. Prepayment of 2015 expenses as possible
    1. CPA
    2. Counsel
    3. Internet/DNS
    4. Storage Containers

The board generated the following ACTION ITEMSCreate Venue Committee Callout -- JessicaPW shopping list and call to Alchemy for expenses -- DustyContact BM Gate Rep to find out how Blacklists are handled -- DavidConversation with BOD applications about limitations on Strategic Function -- DavidTownhall Proposal -- Jess and TareqNew Website -- SunshineWorkspace Rental -- TareqPublishing Minutes -- David and SecretaryThe board confirmed the upcoming meeting:December 20th - 1pm ; Location: Jessica and Tareq’s HouseMotion to Adjourn,  2:45 pm, seconded by Dusty; passed by consensus