President’s Statement 1:34
(President makes eloquent statement)
President acts as Secretary
In attendance:
Mary Robb
Daniel Draven
Alyson Brown
Ryan King
David Stabler
- 2018 January Board Meeting
- 2018 First Meeting - Appoint Officers - Offices will all vacate at the end of this meeting.
- Draven moves to propose slate of officers, and Mary seconds - passed by consensus
- Mary Robb, President & Compliance Office
- Daniel Draven, Treasurer
- Rachael Mosley, Secretary
- David Stabler, non-voting board member & Parliamentarian
- Chad Jones, Vice President
- Mary moves to create the office of Parliamentarian, Legal Liaison, and Chief Pony Wrangler - Passed by consensus.
- Welcome back, Stabler!!!!!
- Financials (Draven) Budget for 2018
- Move from annual to monthly budget
- Biggest line items
- PWC
- Professional Fees - very high in 2017,
- Taxes - no Federal due to operating losses in 2017
- New - Proposed to add $150 per month for social events
- Misc - shit happens
- Ryan requests a total at the bottom of the budget sheets, which Draven agreed with.
- Communications expenses for starting the year as detailed in the budget
- Home Committee - $3,000 per year
Conduct Committee - Training budget for committee - Elections -
- Org contributions as detailed in the budget.
- Feedback and concerns? No
- Motion to accept by Draven, second by Aly, Accepted by consensus
- Stabler objects to lack of ponies in the budget
- Draven moves to propose slate of officers, and Mary seconds - passed by consensus
- Event Proposal, Draven moves to accept. Aly seconds, Passed by consensus.
- Land Cost Issue/ Contract
- HBomb cannot announce the property until we have a signed a K
- Can announce ticket prices and sale dates.
- Draven updated HBomb
- 2018 First Meeting - Appoint Officers - Offices will all vacate at the end of this meeting.
- HRC - Move to table - tabled by consensus
- Committee updates
- Home Committee (Draven & Mary)
- Status of school donations (standing by, being handed off)
- Agree to give donation to Boy’s and Girl’s Clubs
- Conduct Committee (Draven or Chad) - voted to accept proposal
- Tech-Ops (Need to get them going) subset of Communications
- Stabler refuses to chair Tech Ops. Need new chair
- Ryan and Chad to find a new chair
- PWC (Mary + Draven) - Bubbs as inventory manager on PWC, can she do that and be APW lead? We need to keep lines of reporting separate - not reporting to both EL and PWC Chair
- Jeff proposes separate tear down manager who is part of PWC and does not work during the event.
- Jeff proposes to hand off to APW on Friday of Build Week, as opposed to PWC to keeping it and handing over at the start of the event.
- Aly proposes EC attend Feb Board Mtg, and Draven counterproposes conference call among PWC, EC Liaisons, and HBomb and Brian to discuss how to integrate PWC/APW/EC 12-1 at the Feb Board mtg
- “EC” (Mary & Aly) Status of callouts for Euphoria EL? Has ELT, and now needs team leads.
- Figure out com for Aly and Ryan
- Home Committee (Draven & Mary)
- Board Retreat
- Reschedule?
Longer range vision for permanent residence at Pettigrew - 501c(3)
- Elections
- Proposed ByLaw amendments
- Alchemy pre-planning - master timelines
- Invite Jacob
- Reschedule?
- 501c3 - Table for Retreat
- Update and how to move forward
- Any other points from Members
- What we need to be working on
- Alchemy preplanning
- We can do callouts ahead of time for the 2019 events if we have dates
- Can we have event leads in place one or more burns in advance?
- Draven proposes 2019 event dates
- March 30, April 6 Euphoria start date (20th is Frolicon), or
- April 27, May 4 (build, burn, resp) (assuming no burn ban issues) - that’s right in the middle of finals week.
- Confer with Fire Departments for preferred date
- Sept 28, Oct 3-6 for Alchemy
- What we can do to improve
- What we need to be working on
- Closing - Adjourned 3:46