FAI BOD Minutes: Mar 2018

March 17, 2018
President’s Statement
(president forgoes statement)

2018 March Board Meeting 1:34 CTO

  • Old Business
    • HRC - Move to table
  • New Business
    • Sanctioning - Table until May, right now build positive relationships
      • Mary: Are we responsible for what Alchemy, LLC did?
      • Draven: if we want sanctioning, let BM ask the questions
      • Ryan: Thinks it’s a good idea to manage perception prior to application
      • Chad: Their perceptions are swayed by how they feel about us, and we will have a chance to change that at SERT and others
      • Draven: We are working towards gap-compliant financial reporting
    • Request from a Camp Diplomatic Immunity that we familiarize ourselves with the Vienna Convention on Diplomatic Relations 1961 - Abi
      • Rangers must be invited in
      • No touchy touchy, detention, etc
      • Immunity from criminal prosecution
      • Immunity from most civil suits
      • Sparkle Pony Permit
    • Attendance - Executive Session 1:54 - 2:03
    • CI Grants - 3 Candidates -
      • Lost-n-Found Youth,
      • Cooking Matters,
      • Art Smith - FL Cooking Schools taught to underprivileged youth.
    • Greeters
      • Monkey Huts - separate fund-raising
        • Safety
        • Putting up
        • Storage
        • Ownership - liability
        • Who’s responsible for this? Rella’s idea, Ashe and Annika are taking it over.
        • Pie party not an FAI-sanctioned activity.
        • Can’t use Greeters and Education
        • Alchemy-Burn Gateway Project - Independent art project?
        • Reach out to Dax and require sign - Mary
    • Ashe wants structures we don’t have -
      • Reach out to her about liability
      • Make sure she knows her new structure is 18 x 30
    • Hoodies - long-term plan
      • Motion that org purchases all hoodies - nope
      • EC in charge of art
      • Everyone pays for their own hoodies?
      • EC can manage hoodies any way they want
      • No one is entitled to a free hoodie
      • Resolution: EC may pay for the hoodies for event leadership with event funds. EC may include other leadership (officers) at its discretion. EC has the option to fund the additional hoodies, or they may be paid for out of the committee funds, budgets permitting, or officers may purchase their own with their own funds. In short, how hoodies get paid for is up to the EC.
        • Draven, Mary, Chad, Aly approve
        • Ryan 0
      • Dumpster - lesson learned?
    • Time Capsule
  • Committee updates
    • Home Committee (Draven & Mary) - No updates
    • Conduct Committee (Draven or Chad) - No updates
    • Tech-Ops (Need to get them going) - Victoria is interested in helping and knows how to do it. Ghini is working with her and can also learn to do this for Dale.
    • PWC (Mary)Review PWC Charter, change name and save to Committee Folder.
      • Report from PWC -
        • Structures ordered, delivered
        • Pipes going in
        • Dalon will be ordering chert for fill
        • May affect how greeters and gate are placed
        • Question about procedure for PWC review of EC budgets for asset purchases PWC will have to manage, prior to
    • “EC” (Mary & ?)
      • Llucas needs to finish afterburn report - ask him about it - Mary - give him a timeline. FU with him in 2 days.
      • Figure out com for Aly and Ryan
  • Board Retreat - tabled
    • Reschedule or not - after Euphoria
    • Specific focus - strategy going forward
    • Invite Jacob
  • 501c3 - Tabled for retreat
    • Update and how to move forward
  • Any other points from Members
    • What we need to be working on
      • Mary
        • Reach out to
          • HBomb
          • SERT attendees
          • Llucas
          • Bubbs
          • Ashe
          • Dax
          • Aly
    • Review
      • PWC Charter
      • EC Charter
      • Home Charter
  • What we can do to improve
  • Closing
  • Adjourned at 3:49.