Alchemy Board MinutesSeptember 13, 2009Overall to do items:Troy: a) to follow up re: pyro license; b) send wording for filmdocumentary people to Board and then to filmers; c) create lamenants;Rebecca: a) re-work waiver for lamenants and for gate and submit toBoard; b) waiver for Smokey's people; c) talk to Scarlett about movingConnexus stuff to Co-Lab next weekendLee: a) contact Scott and deal with Survival Guide; b) talk to Robertre: temple wood orderTunna: a) check on container prices; b) check on rental truck prices;Clove: a) add stuff to Atl announce; b) contact fundraiser artists tofollow up with them on progress; c) follow up with Aislinn re:distribution of moneyJoshua: take pictures of fundraiser artist art at event.In attendance: AllBegin time: 11:13 amUp to judge to determine if this requires a pyro license of $1,000 (wewould only have to pay for a local shooter who has their own license).Our people are not licensed in GA – they are licensed in TN. We haveto apply with probate judge – they have to decide if we need a localshooter. Application costs $10. We may have to have a standby firewatch. Could go as high as $5,000, which was our budget.Contractors are not participants and do not need invites. They areallowed on site for a period of time before and after their contractedjob. Subjective. Can be ejected by 3 team leads. In/out policy doesn'tapply to contractors.Lamenants – for gate people and for pyro people, potty people andSmokey's guests. Waivers for contractors. (Rebecca: review waiver toput on back of lamenant and get a thing for Smokey to sign)Waiver changes:not necessarily the best waiver – Rebecca will re-work and submit this week.Invitations sales:At last glance, 622. That puts us at 992 estimated. Not at the pointwhere all our budget items will be paid for, but we are close.Survival Guide:Lee will connect with Scott to get updates done. Board to get updatesby midnight tonight. Lee to submit recommendations by tomorrow. Maygive us time to get the map together.Storage Unit/Container:We will have more stuff this year than will fit in our storage unit.We either have to get a second storage unit, which doubles our cost($90 prepaid, so it would be $200/month), or we can get a storagecontainer and leave it on Smokey's land. If we put a storage containeron his land, we need a lease with him. Saves us money for moving thecontainer back and forth ($~400 + either way). We may not have moneyright now – we will have to see. We go month to month automatically atthe storage unit.If we can time it so we have a storage unit on site at the end of theevent, we won't need a moving truck, etc. Tunna to check on numbersagain for container.Pre-work weekend.Next weekend, 18-20. Talk to Scarlett about moving Connexus stuff toCo-Lab. We have a lot of tasks left – try to centralize all the stuff,even personal projects. Troy to talk to Scarlett about moving Connexusstuff. Clove to include in Atl Announce (along with gate open timesfor Alchemy).Effigy and Temple build.Temple-Saw designs for Temple. Need wood order. Lee will talk to Robert aboutlack of wood order. No plan to pre-build until Build weekend.Effigy-Green needs to order wood for facing. Troy to follow up with Green forwood order. We can rent a 10” saw, here in town. Encourage Green towork at Co-Lab.Truck rental.We will probably have to rent truck anyway. U-Haul is good because wecould drop off at storage unit. Tunna to get updated quote for truckrental.Art Team.Clove to follow up with artists from fundraiser to see what theirstatus is. Rebecca to send email list to Clove. Artists invited tofinish projects at Co-Lab next weekend. Clove to email Aislinn onemore time to distribute her $135. Joshua will take pictures of fundedart and document it. Rebecca to put on web.In/Out schwag.We paid the money to Rick Barry to cover CAD costs. Total cost is$1850 for 1500 of items. Status: model is back, this week they'rebuilding mold. Next week they are doing casting. We have to decide onfinish. Antiquing, matte, and super shiny. Samples have beenrequested. Hopefully we will get them on build weekend.Request for documentary filmmaker.Tell people BOD retains rights to info – final product must bereviewed by BOD. Don't film people who are naked or intoxicated w/outpermission – get releases from people you film, and we get finalreview. Troy to send wording to Board first, then to filmers.Adjourned – 12:19.